One of the first things I would check is experience. Ask how many weddings the planner has handled and whether they have experience with celebrations similar in scale and style to yours. A strong portfolio is useful, but understanding their planning process is equally important.

I would also discuss the venue early. The location affects décor, guest movement, catering logistics, accommodation, photography, and the overall timeline. A good planner should be able to identify potential practical issues before they become problems.

Another important factor is vendor coordination. Having reliable caterers, photographers, decorators, entertainment teams, and production partners can make a significant difference. Clear communication and detailed timelines are essential, particularly when several functions are happening across different venues or days.

Finally, I would pay attention to the small details: guest hospitality, contingency planning, setup schedules, transportation, and on-ground coordination. These are often what determine whether the celebration feels effortless.

From my experience, teams like Refuge Weddings demonstrate how careful planning and attention to detail can elevate the entire wedding experience.

What factors matter most to you when choosing a wedding planner in Ahmedabad?